If you’ve ever searched for a good property manager in South Africa , then you know how difficult it can be to find a good one for your rental property. There are several property managers out there, probably more than what you really need to bring your property into the market.
With so many choices available, you may find it difficult to choose one for your unit. But don’t worry – if you ask the right questions while shopping around for property managers, you’ll get a better idea of who would make the best fit for your property. Ask them these questions when discussing your property to see if they’re the right property manager for you:
1. What type of properties have you managed?
Experience counts for a lot in property management, and it can separate the good ones from the ones you should steer away from. Experience in this field, however, isn’t just about the number of years worked in the field; it’s also about what type of properties they’ve managed. Depending on what type of property you have, you can either go with someone who specialises in managing properties like yours or someone who has more varied experience managing different types of properties.
2. How do you screen potential tenants?
Some have small sign-up fees but a variety of hidden fees once you sign on and let them manage your property. Avoid getting surprised by such fees, and ask them to indicate all management and service fees included in their service. The more complicated their fee structure is, the bigger the headache (and expense) it will likely be.
9. What can you do that others can’t?
This is where prospective property managers will try to sell you on what they offer and how well they set themselves apart from the competition. It’s also the part where you assess the intangibles in any working relationship, giving you a better idea of how well they meet your standards. Listen well, take notes, and assess why they use property management companies.
How Do you Select Best Property Management Company in South Africa ?
I can not tell you how many times in the beginning of my property management career a prospective tenant called and caught me unprepared. I quickly learned I saved 5 to 10 hours a week and rented more houses by being well prepared. Here are my best tips.
1) Application Forms
A property manager should carry at least 50 blank rental applications with him at all times. Quite often, you will find yourself listing a new rental house and have no applications to place in the kitchen. You want to have applications in the house so you are not always running to your car during a showing.
The property management company should also have the rental application saved on the computer in a format that can be emailed to your clients quickly. You do not want to limit yourself to just faxing or having them pick up the form from you. This is very quick and painless.
6) Pens and Business Cards
It is embarrassing to not have either one on a listing or leasing appointment. Professionalism is found in the details.
7) Organizer to Carry Everything
You can buy an organizer at Office Depot or Staples that can store all the items listed above. Some people prefer a briefcase but I personally use a black plastic box with hanging folders. Use whatever suits you but just have it all in one place in your car
Note: A prepared property manager will create an automatic task in Outlook or a Day Planner to refill all the items once a month. Getting organized is useless for your property management company, if you do not have a follow-up system to ensure you stay organized.
How to Start a Property Management Business
As a property manager, there are many positives and negatives with this job. As with any job you make it what you want. There are days that are longer and more difficult then others.There are many regulations you need to know and must be a relator. If you want to start this business you need to know exactly what it entails.You will need to be licensed by the sales tax agency if they charge sales tax on the monthly rent. You need to have one for each town you are doing business in. It is extremely helpful that you are well versed in repairing things or have a good list of contractors available for repairs. Your life will be so much easier if you can determine what repair needs your immediate attention, what can wait until the next business day. You need to be a people person, since you do meet people from all walks of life.
8. Tracking expenditures for repairs. Getting authorization from the owner as needed.
9. Establishing advertisements daily, with at least seven free website for any vacancies.
10. Show available properties, screen potential tenants, while maintaining the laws against discrimination.
The job can be a 24/7 day business. You set the hours. It is hard to predict when a client may need a repair. Keep in mind that the owner has the right to cancel the property management agreement. This has not happened to me I still have the same customers for the last seven years and continue to grow.
Why you ask, I believe it is that I handle this like a business while maintaining contact with the owners on an as needed basis.
What Can You Expect From a Property Manager
Usually, people get confused with the difference between a real property manager and a real property owner. Though they may be one person, still their tasks differ from one another. And most of the time, the people behind those titles are two different people. Maybe it is time to give a break for the property managers to be known and be recognized for the efforts they give to make your living wise and worthy.
Property managers are hired by the person who really owns the property. They are bound to manage a residential or commercial property. Their duties are the following: find and screen renters, collect rents, arrange repairs for rental property maintenance and handle evictions. They must be a licensed real estate professional to be determined by the state laws.
Property managers have two fields of specialization; one is for the commercial and another one for residential. In the commercial, managers specializes warehouse or retail space while the latter one specializes in full-time rentals, and on vacation or seasonal rentals.